After a manuscript is accepted in SAGE Track, it will move into the Production Workflow. Manuscripts in the “In Production” queues have not yet gone to production and require additional processing by a journal admin or editor. These tasks ensure that Production receives all files necessary to prepare the manuscript for publication.
The post-acceptance steps on SAGE Track can be thought of as occurring in three stages:
When a manuscript is accepted, the author will be prompted to complete a contributor form. While awaiting the completion of this form, the manuscript will be listed in the “Contributor Forms Due” queue.
The manuscript will move into Contributor Forms In once the author has submitted the form.
Once you have located the manuscript in Contributor Forms In, you may view the form as an HTML or PDF file.
The contributor form can be viewed as a PDF or HTML file. There are two questions to review before proceeding:
If the form is incomplete, it may be rescinded back to the author. If the form is complete, click “Forms Complete—Move to Next Task.”
After a manuscript’s contributor form has been completed, the manuscript will move into the Production Checklist step.
On most sites this step can be completed in either the Production or Admin Centres. However, on some sites the Production Checklist can only be completed from the Production Center—it will not appear in a fillable format when accessed from the Admin Center.
Admin Center View:
Production Center View:
The purpose of the Production Checklist is to ensure that the manuscript is ready to go out to production before being assigned to batch. Any changes that need to be made to the contents of the manuscript and manuscript files should be completed at this time.
The Production Checklist is customizable, but the default points are as follows:
Once these checks have been confirmed, click “Checklist Complete.”
When the production checklist is complete, the manuscript will move into the Assign Manuscripts to Batch queue.
There are typically two options:
You may also see a third option:
After choosing the appropriate option and clicking “Assign”, the manuscript will move from Assign Manuscripts to Batch to Assigned to Batch—Awaiting Export in the Admin/Production Center. The Assigned to Batch—Awaiting Export queue is a temporary placeholder for manuscripts that have already been assigned to batch.
When the manuscript is awaiting export, the status will appear as follows:
When the manuscript exports successfully, it will disappear from the Assigned To Batch queue. It will no longer appear in the Admin or Production Centers, but it will still be searchable if you ever need to refer back to it.
When the manuscript exports successfully, it will arrive in SMART with all files and metadata automatically input into the system. Production will also receive an email will the following information:
If an author requests that the Corresponding Author name on a Contributor Form housed within SAGE Track be corrected, please follow these steps:
1. Ensure that the Contact and Submitting Author reflect the appropriate Corresponding author's information.
2. Contact ScholarOne (email@example.com), requesting that the form be corrected.
You can use the following template for your request:
SUBJECT: Update Contributor Form - JOURNALNAME (/URL)
Could you update the Contributor Form for submission SUBMISSIONID to JOURNALNAME (/URL)?
The correct Contact Author is as follows:
Let me know if anything else is needed for this.
3. Once you receive confirmation that the form has been updated, access the submission's Contributor Form Tracking tab and confirm that the Corresponding Author listed is correct.
You should also view the form to make sure it's properly listed within the form to be signed.
4. Contact the Corresponding Author, instructing them to access and sign the new form via their Author Center.